Muratec MFX-2590 Especificaciones

OfficeBridge GuidePlain-paper digital Fax/Copier/Printer/ScannerPlease read this guide before operating this machine.After you finish reading this gui

1Overview of OfficeBridgeIntroduction to OfficeBridge 1-3Using Faxes on ComputersReceived faxes can be re-used on a computer.For example, received or

123OfficeBridge Administrator SettingsCreating Address Books 3-17Registering New DestinationsYou can register new destinations in OfficeBridge.NoteUp

3-18 Creating Address BooksYou can register the following items.Basic SettingsSetting Description SettingsSearch Searches an LDAP server to registe

123OfficeBridge Administrator SettingsCreating Address Books 3-19Click [Save].6 The display returns to the “Address Book” list screen.• Press [Back]

3-20 Creating Address BooksSelect the address book to add the information to (shared or personal), and click 2 [Add] in “Add to the address book”.R

123OfficeBridge Administrator SettingsCreating Address Books 3-21Registering Destination Using an LDAP ServerYou can register destination using an L

3-22 Creating Address BooksSet the search method.7 Select either “Exact Match” or “Match any conditions”.Set the search parameters.8 The following

123OfficeBridge Administrator SettingsCreating Address Books 3-23Enter the “Account ID” and “Password”, and click [Login].11 Searching starts.The se

3-24 Creating Address BooksDeleting DestinationsYou can delete unnecessary destinations from the “Address Book” list screen.You can select multiple

123OfficeBridge Administrator SettingsCreating Address Books 3-25Importing Destination From an External FileYou can import data from an external file

3-26 Creating Address BooksSet the detailed information.5 Setting Description Settings*2Address Book FileClick [Browse], and specify the file to imp

1-4 Introduction to OfficeBridgeChecking/Changing Machine FunctionsThe functions of the machine can be registered and edited directly from a compute

123OfficeBridge Administrator SettingsCreating Address Books 3-27Click [Import].6 The import process starts.When the import process is complete, the

3-28 Creating Address Books When Tag Setting is Set to “ON”The “Tag Setting” screen is displayed.1 Set the tags for each item.2

123OfficeBridge Administrator SettingsCreating Address Books 3-29Click [Import].3 The import process starts.When the import process is complete, the

3-30 Creating Address BooksExporting Destination to an External FileYou can export the selected destination to an external file.You can select multi

123OfficeBridge Administrator SettingsCreating Address Books 3-31Select the export format.5 Select “vCard” or “CSV”. Click [Export].6 The “Do you wa

3-32 Creating Address BooksClick [Group].3 You can select whether to register the group as a personal or shared group.4 When you register a persona

123OfficeBridge Administrator SettingsCreating Address Books 3-337 Select the destinations to register.In the address book list on the left, select

3-34 Creating Address BooksClick [Save].9 The display returns to the “Address Book” group list screen.• Press [Back] to cancel registering the grou

123OfficeBridge Administrator SettingsCreating Address Books 3-35Click [Delete], and then [OK].6 The selected destinations are deleted.To add a dest

3-36 Creating Address BooksSelect the checkbox of the group information you want to copy.4 Click [Duplicate].5 The “Edit Address Book Group” screen

1Overview of OfficeBridgeOfficeBridge Usage Environment 1-5OfficeBridge Usage EnvironmentAn environment such as the one indicated below is required to

123OfficeBridge Administrator SettingsCreating Address Books 3-37Deleting a Group You can delete unnecessary group information from the “Address Bo

3-38 Registering ShortcutsRegistering ShortcutsYou can use OfficeBridge to register the destination folders and FTP servers specified when using the

123OfficeBridge Administrator SettingsRegistering Shortcuts 3-39Click “Folder Shortcut”.3 Select the type of shortcut (personal or shared) to regist

3-40 Registering ShortcutsSet the detailed information.6 You can register the following items.Setting Description SettingsShortcut Number The small

123OfficeBridge Administrator SettingsRegistering Shortcuts 3-41Browsing for a Folder Path to Enter Click [Browse] in “Folder Path”.1 A list of the

3-42 Registering ShortcutsChanging Folder Shortcut Settings You can change folder shortcut settings that have been registered.On the “Folder Short

123OfficeBridge Administrator SettingsRegistering Shortcuts 3-43Deleting a Folder Shortcut You can delete unnecessary folder shortcuts from the lis

3-44 Registering ShortcutsSetting FTP ShortcutsRegistering a New FTP Shortcut You can register a new FTP shortcut.NoteUp to 20 FTP shortcuts can b

123OfficeBridge Administrator SettingsRegistering Shortcuts 3-45Set the detailed information.5 You can register the following items.Setting Descript

3-46 Registering Shortcuts Browsing for a Folder Path to EnterEnter the host name in the “Host Name” field.1 Click [Browse] in “Folder Path”.2 The

1-6 Screens Used in OfficeBridgeScreens Used in OfficeBridgeThis section describes the basic operation screens used for OfficeBridge.Login ScreenThis

123OfficeBridge Administrator SettingsRegistering Shortcuts 3-47Click [Save].3 The settings are changed, and the display returns to the “FTP Shortc

3-48 Registering ShortcutsClick [OK].3 The selected FTP shortcuts are deleted.

123OfficeBridge Administrator SettingsSetting Templates 3-49Setting TemplatesOfficeBridge enables you to register templates to assist users when they

3-50 Setting TemplatesClick [Add].4 The “Document Name” settings screen is displayed.Set the detailed information.5 You can register the following

123OfficeBridge Administrator SettingsSetting Templates 3-51Changing a Document Name You can change a document name that has been registered.On the

3-52 Setting TemplatesClick [Duplicate].3 The “Document Name” settings screen is displayed.Change the settings to those for the new document name t

123OfficeBridge Administrator SettingsSetting Templates 3-53Setting Document CategoriesWhen setting document categories to a scanned image, you can

3-54 Setting TemplatesYou can register the following items.Setting Description SettingsNumber The smallest free number is automatically entered. Yo

123OfficeBridge Administrator SettingsSetting Templates 3-55 Copying an Existing Category to Register a New Category You can copy a category that i

3-56 Setting TemplatesClick [Delete].3 The message “Is it OK to delete the selected item(s)?” is displayed. Click [OK].4 The category is deleted.Se

1Overview of OfficeBridgeScreens Used in OfficeBridge 1-7User ID Selection Select the user to log in as from the displayed list of users. If you sel

123OfficeBridge Administrator SettingsSetting Templates 3-57Set the detailed information.5 You can register the following items.Setting Description

3-58 Setting TemplatesClick [Save].3 The settings are changed, and the display returns to the “Template” settings list screen.• Press [Back] to can

123OfficeBridge Administrator SettingsSetting Templates 3-59Deleting an E-mail Template You can delete unnecessary e-mail templates.Display the “Te

3-60 Setting the Connection EnvironmentSetting the Connection EnvironmentYou can set the network environment required for OfficeBridge to operate co

123OfficeBridge Administrator SettingsSetting the Connection Environment 3-61You can register the following items.Common SettingsSetting Description

3-62 Setting the Connection EnvironmentSetting Description SettingsGlobal IP AddressEnter the global IP address.If DHCP is enabled, the retrieved g

123OfficeBridge Administrator SettingsSetting the Connection Environment 3-63Setting the E-mail Transmission / Reception EnvironmentSet the environm

3-64 Setting the Connection EnvironmentSet the detailed information.4 You can register the following items.Machine InformationSetting Description S

123OfficeBridge Administrator SettingsSetting the Connection Environment 3-65Setting Description SettingsSSL Set “ON” to use SSL communication, or “

3-66 Setting the Connection EnvironmentSMTP ReceptionThese settings are displayed when you click [+].These settings are for the reception side for

1-8 Screens Used in OfficeBridgeDocument List ScreenLogin to OfficeBridge, and press [Document Boxes] to display this screen. This screen displays a

123OfficeBridge Administrator SettingsSetting the Connection Environment 3-67Setting the E-mail Operating EnvironmentSet the e-mail operating enviro

3-68 Setting the Connection EnvironmentYou can register the following items.Setting Description SettingsAttachment File FormatSet the file format fo

123OfficeBridge Administrator SettingsSetting the Connection Environment 3-69Setting Description SettingsResponse to MDN Request*4Set whether to ret

3-70 Setting the Connection EnvironmentClick [Save].5 The display returns to the “E-mail Settings” list screen.• Press [Back] to cancel specifying

123OfficeBridge Administrator SettingsSetting the Connection Environment 3-71List ItemsItem Description3 Name Displays the name registered.If you d

3-72 Setting the Connection EnvironmentSet the detailed information.4 You can register the following items.Setting Description SettingsName Enter t

123OfficeBridge Administrator SettingsSetting the Connection Environment 3-73Setting Description SettingsSearch Base Enter the starting search posit

3-74 Setting the Connection EnvironmentClick [Save].5 The display returns to the “LDAP Server Settings” list screen.• Press [Back] to cancel specif

123OfficeBridge Administrator SettingsSetting the Connection Environment 3-75Deleting LDAP Server Search Settings You can delete unnecessary LDAP s

3-76 Setting the Connection EnvironmentSet the detailed information.3 You can register the following items.Setting Description SettingsSNMP Service

1Overview of OfficeBridgeScreens Used in OfficeBridge 1-9Item Description3 [Admin Login] or [Logout] buttonThe button displayed here differs accord

123OfficeBridge Administrator SettingsSetting the Connection Environment 3-77Setting an Internet TimeYou can automatically synchronize the system cl

3-78 Setting the Connection EnvironmentYou can register the following items.Setting Description SettingsAuto Time AdjustmentSet whether to enable o

123OfficeBridge Administrator SettingsSpecifying Device Settings 3-79Specifying Device SettingsSettings required for using the machine, such as the

3-80 Specifying Device SettingsSet the detailed information.4 You can register the following items.Setting Description SettingsE-mail Gateway*1Spec

123OfficeBridge Administrator SettingsSpecifying Device Settings 3-81Specifying User Install Mode SettingsYou can specify the settings required for

3-82 Specifying Default Machine SettingsSpecifying Default Machine SettingsYou can set the default values for each function, the ready screen, and

123OfficeBridge Administrator SettingsAutomatically Distributing Received Documents 3-83Automatically Distributing Received DocumentsIn OfficeBridge,

3-84 Automatically Distributing Received DocumentsSetting Auto Distribution (General Settings)You can specify the general settings for auto distrib

123OfficeBridge Administrator SettingsAutomatically Distributing Received Documents 3-85Click [General].3 Set the distribution information.4 You can

3-86 Automatically Distributing Received DocumentsSetting Description SettingsDocument Access PasswordEnter the password (user password) required t

1-10 Screens Used in OfficeBridgeItem Description9 Auto distribution settings switchDisplays the current auto distribution settings status.If the

123OfficeBridge Administrator SettingsAutomatically Distributing Received Documents 3-87Setting Auto Distribution (Individual Settings)You can speci

3-88 Automatically Distributing Received DocumentsYou can register the following items.Basic SettingsSetting Description SettingsName Enter a name

123OfficeBridge Administrator SettingsAutomatically Distributing Received Documents 3-89Setting Description SettingsDestination*2Destination See “Sp

3-90 Automatically Distributing Received DocumentsSetting Description SettingsFolder You can set the following file formats for saved files.PDF: Dist

123OfficeBridge Administrator SettingsAutomatically Distributing Received Documents 3-91Open the 1 “Setting” screen.See “Setting Auto Distribution (

3-92 Automatically Distributing Received Documents Specifying “Address Book” DestinationOpen the 1 “Setting” screen.See “Setting Auto Distributio

123OfficeBridge Administrator SettingsAutomatically Distributing Received Documents 3-93Click [Save].6 The destinations are set, and the display ret

3-94 Automatically Distributing Received DocumentsPerforming an Auto Distribution TestYou can check the distribution settings that match the distri

123OfficeBridge Administrator SettingsAutomatically Distributing Received Documents 3-95You can register the following items.Setting Description Set

3-96 Automatically Distributing Received DocumentsCopying Existing Auto Distribution Settings to Create New SettingsYou can copy auto distribution

1Overview of OfficeBridgeScreens Used in OfficeBridge 1-11Type DescriptionDeleteDeletes the document selected in the document list.If you click this,

123OfficeBridge Administrator SettingsAutomatically Distributing Received Documents 3-97Deleting Auto Distribution SettingsYou can delete unnecessar

3-98 Usage ManagementUsage ManagementIn OfficeBridge, you can record the usage status (number of pages, cost, and communication time) of the copy, f

123OfficeBridge Administrator SettingsUsage Management 3-99NoteThe total of all users is displayed on the first line.• The following items are displa

3-100 Usage ManagementPrinting the Usage Management History for a User You can print the history for the selected user.Click 1 for the user to pr

123OfficeBridge Administrator SettingsUsage Management 3-101Setting the Management HistoryYou can set the currency unit and the page costs for each

3-102 Usage ManagementSetting Description SettingsCharge Setting Select the functions (copy, fax, scan, or print) to display in the history.Select

123OfficeBridge Administrator SettingsDisplaying and Copying Machine Settings 3-103Displaying and Copying Machine SettingsYou can display the status

3-104 Displaying and Copying Machine SettingsThe other machine status items that are displayed are indicated below.Item DescriptionMAC Address Disp

123OfficeBridge Administrator SettingsDisplaying and Copying Machine Settings 3-105Click [Save].3 Exporting Machine SettingsYou can export the curre

3-106 Displaying and Copying Machine SettingsImporting Machine SettingsYou can import the settings from another machine.NoteTake care when importin

1-12 Screens Used in OfficeBridgeClick to display a document list in thumbnail format.“Unread” and “Deleted Documents box” Document Lists Unread

123OfficeBridge Administrator SettingsSpecifying Document Box Settings 3-107Specifying Document Box SettingsYou can specify settings relating to the

3-108 Specifying Document Box SettingsYou can register the following items.Common SettingsThese settings are displayed when you click [+].Setting D

123OfficeBridge Administrator SettingsSpecifying Document Box Settings 3-109Rx BoxThese settings are displayed when you click [+].Setting Descriptio

3-110 Specifying Document Box SettingsDeleted Documents BoxThese settings are displayed when you click [+].Setting Description SettingsEnable the d

123OfficeBridge Administrator SettingsSaving Transmitted Data (Archive Settings) 3-111Saving Transmitted Data (Archive Settings)When the machine tra

3-112 Saving Transmitted Data (Archive Settings)Click the data type you want to specify archive settings for.3 Specify the archive settings.4 Setti

123OfficeBridge Administrator SettingsSaving Transmitted Data (Archive Settings) 3-113Specifying the Archive DestinationYou can specify the archive

3-114 Saving Transmitted Data (Archive Settings)Manually Entering a Destination Click [Select] for the archive destination.1 Enter the fax number

123OfficeBridge Administrator SettingsSaving Transmitted Data (Archive Settings) 3-115Manually Entering a Folder Destination Click [Select] for the

3-116 Saving Transmitted Data (Archive Settings)Click a displayed computer name or folder name, and select the folder name to 3 set as the forwardi

1234Chapter 1 Overview of OfficeBridgeChapter 2 Operating the Various FunctionsChapter 3 OfficeBridge Administrator SettingsChapter 4 Operating

1Overview of OfficeBridgeScreens Used in OfficeBridge 1-13Deleted Documents BoxDisplays a list of all deleted documents, regardless of whether they a

123OfficeBridge Administrator SettingsBacking Up Documents 3-117Backing Up DocumentsYou can specify settings for backing up the document files stored

3-118 Backing Up DocumentsSet the detailed information.4 You can register the following items.Setting Description SettingsSchedule Setting Set the

123OfficeBridge Administrator SettingsBacking Up Documents 3-119Setting Description SettingsDocument(s) after backupSet the method for dealing with

3-120 Backing Up DocumentsSet the detailed information.4 You can register the following items.Setting Description SettingsDisplay on the document b

123OfficeBridge Administrator SettingsBacking Up Documents 3-121Checking the Backup LogYou can display the backup log.The backup log displays the co

3-122 Backing Up DocumentsNoteIf “Failed” is displayed as the result of the backup, you can move the mouse cursor over “Failed” to display the reas

123OfficeBridge Administrator SettingsSetting Security 3-123Setting SecurityOfficeBridge enables you to set the user policies to specify function res

3-124 Setting SecurityClick [Machine Management Settings], and then [User Policy].2 Click [Add].3

123OfficeBridge Administrator SettingsSetting Security 3-1254 Set the detailed information.You can register the following items.Setting Description

3-126 Setting Security Selecting UsersDisplay the User Policy setting screen.1 See “Registering a New User Policy” step 1 to 4. (See page 3-123.)C

1-14 Screens Used in OfficeBridgeItem DescriptionPage(s) Displays the total number of pages for the document.Document Box Name Displays the name of

123OfficeBridge Administrator SettingsSetting Security 3-127 Default Security SettingsThe default in the authority levels are indicated below.If yo

3-128 Setting SecurityChanging a User Policy You can change a user policy that has been registered.Click the name of the policy to change on the “

123OfficeBridge Administrator SettingsSetting Security 3-129Deleting a User Policy You can delete unnecessary user policies from the “User Policy”

3-130 Setting SecuritySetting the Machine PolicyRegarding the Machine Policy The machine policy restricts the machine itself. You can only set one

123OfficeBridge Administrator SettingsSetting Security 3-131Setting the Machine Policy NoteThe authentication method can also be specified from the

3-132 Setting SecuritySet the detailed information.4 You can register the following items.Setting Description SettingsAuthentication MethodSelect t

123OfficeBridge Administrator SettingsSetting Security 3-133Setting Description SettingsLogin Screen SettingSelect the screen displayed when a user

3-134 Setting SecurityClick [Save].5 The message “Changing the “Machine Policy” will reboot the machine automatically.” is • displayed.Press [Back]

123OfficeBridge Administrator SettingsSetting Security 3-135 Set the detailed information.4 You can register the following items.Setting Description

3-136 Setting SecuritySetting Description SettingsIP Address FilteringSet the IP addresses to restrict. −Setting*1Select the basic policy for the a

1Overview of OfficeBridgeScreens Used in OfficeBridge 1-15Rx BoxDisplays a list of the received documents.This document list is specific to each regis

123OfficeBridge Administrator SettingsSetting Security 3-137Specifying SSL Certificate SettingsOfficeBridge supports the setting of the private certifi

3-138 Setting SecurityYou can register the following items.Root CertificateSetting Description SettingsExport When using a private certificate author

123OfficeBridge Administrator SettingsSetting Security 3-139Root Certificate SettingThese settings are displayed when you click [+].Setting Descripti

3-140 Setting SecuritySetting Description SettingsServer Certificate[Import] Imports the server certificate. −File Name Click [Browse] to set the pat

123OfficeBridge Administrator SettingsSetting ScanTag 3-141Setting ScanTagThe ScanTag feature allows you to create image data and metadata (data ind

3-142 Setting ScanTagScanTag SettingsYou can register ScanTag settings. Up to 20 can be registered.Click [Admin Login] in OfficeBridge, and log in.1

123OfficeBridge Administrator SettingsSetting ScanTag 3-143ScanIn order to create and transmit image data and a ScanTag file (metadata file) configure

3-144 Setting ScanTagCopyIn order to create and transmit ScanTag file (metadata file) to a network computer when making copies,configure the following

123OfficeBridge Administrator SettingsSetting ScanTag 3-145Set the detailed information.7 You can register the following items.Setting Description S

3-146 Setting ScanTagSetting Description SettingsDate Input Set the date format and separator symbol.Description of Format SymbolsFormat Meaning Ex

1-16 Screens Used in OfficeBridgeShared Rx BoxThis screen displays a list of shared documents received by users.This document list is shared with ot

123OfficeBridge Administrator SettingsSetting ScanTag 3-147About the ScanTag file nameThe ScanTag file name of the scan job is the same as the image

3-148 Setting ScanTag

Chapter 4Operating UtilitiesManaging Events (InfoMonitor) ...4-2About InfoMo

4-2 Managing Events (InfoMonitor)Managing Events (InfoMonitor)About InfoMonitorInfoMonitor is a utility program for managing the history of events

1234Operating UtilitiesManaging Events (InfoMonitor) 4-3Setting InfoMonitor Opening “User Monitor Settings” ScreenRight-click the task tray icon 1

4-4 Managing Events (InfoMonitor)“User Monitor Settings” Screen On the “User Monitor Settings” screen, you can check the monitoring status of Info

1234Operating UtilitiesManaging Events (InfoMonitor) 4-5 Registering (Adding) Machines to MonitorYou can register machines to monitor in InfoMonit

4-6 Managing Events (InfoMonitor)Click [Next].4 If the connection is successful, the “Add Monitored Users Wizard 2/3” screen is displayed.• If the

1234Operating UtilitiesManaging Events (InfoMonitor) 4-7Enter the password, and click [Next].6 Click [Finish].7 If you selected “Select notification

4-8 Managing Events (InfoMonitor) Manually Registering (Adding) Machines to MonitorYou can also manually register machines to register.Open the “U

1Overview of OfficeBridgeScreens Used in OfficeBridge 1-17Item DescriptionStatus For the Tx BoxThe transmission result is displayed.<For normal t

1234Operating UtilitiesManaging Events (InfoMonitor) 4-9Click [Next].5 Enter the password and user ID, and click [Next].6

4-10 Managing Events (InfoMonitor)Click [Finish].7 If you selected “Select notification items.” on the “Add Monitored Users Wizard 3/3” screen, the

1234Operating UtilitiesManaging Events (InfoMonitor) 4-11You can set the following items.3 If you set to not perform event notification (if you dese

4-12 Managing Events (InfoMonitor)Specifying Other Device Monitoring Settings Open the “User Monitor Settings” screen. 1 (See page 4-3.)Select the

1234Operating UtilitiesManaging Events (InfoMonitor) 4-13Manually Specifying Monitor Settings You can also manually specify monitoring settings.Op

4-14 Managing Events (InfoMonitor)You can set the following monitoring settings.5 Item Description SettingsRecordable NumberSet the maximum number

1234Operating UtilitiesManaging Events (InfoMonitor) 4-15Select the events for notification, and click [Save].4 The items are displayed under • “Ad

4-16 Managing Events (InfoMonitor)Click [Change Status].3 The “Status” field switches between “Monitoring” and “Not monitoring” each time you click

1234Operating UtilitiesManaging Events (InfoMonitor) 4-17Using InfoMonitorYou can use InfoMonitor to view the event history and preview, print or d

4-18 Managing Events (InfoMonitor)Item DescriptionUser List Displays a list of the users.If you switch the user, the event list display also switch

1-18 Screens Used in OfficeBridgeItem DescriptionDate Displays the date and time when the document was sent/received. When the document is reserved,

1234Operating UtilitiesManaging Events (InfoMonitor) 4-19Previewing the Document Related to an Event Open the “Event Log Viewer” Screen. 1 (See pa

4-20 Managing Events (InfoMonitor)Printing the Document Related to an Event Open the “Event Log Viewer” Screen. 1 (See page 4-17.)Double-click the

1234Operating UtilitiesManaging Events (InfoMonitor) 4-21Downloading the Document Related to an Event You can save (download) the document related

4-22 Managing Events (InfoMonitor)Specify the name and location to save the file, and click [Save].4 Click [Close] to close the “Event Log Viewer” s

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-23Creating Cover Pages (CoverPage Editor)With CoverPage Editor, you can create cov

4-24 Creating Cover Pages (CoverPage Editor)Starting CoverPage EditorClick [Start], select “Muratec” from “Programs” (or “All programs”), and click

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-25CoverPage Editor Editing ScreenThe part names and functions of the CoverPage Edi

4-26 Creating Cover Pages (CoverPage Editor)Menu Name Command Name DescriptionEdit Undo Undoes the previous edit. You can also undo by pressing the

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-27Menu Name Command Name DescriptionFormat Font This specifies the font and size of

4-28 Creating Cover Pages (CoverPage Editor)“Font” toolsCategory Tool Name DescriptionFormat FontSelects a font for the character string inserted i

1Overview of OfficeBridgeScreens Used in OfficeBridge 1-19Shared BoxA list of the documents stored as shared documents is displayed.This document lis

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-29Category Tool Name DescriptionInsert*2Inserts into the editing area the receiver

4-30 Creating Cover Pages (CoverPage Editor)Type DescriptionDraw objectObject inserted with “Draw Object” in the “Insert” menu or , , , or in th

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-31Drag the mouse pointer in the editing area to create a text box.2 Enter the titl

4-32 Creating Cover Pages (CoverPage Editor)Click “Config Object” from the “Format” menu with the text box selected.4 You can also select “Config Obj

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-33Creating a Figure You can enter a figure into the editing area as a “draw object

4-34 Creating Cover Pages (CoverPage Editor)Specify the figure settings in the “Colors and Lines” tab, and click [OK].4 In this example, “Black” is

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-35Specify the figure settings in the “Colors and Lines” tab, and click [OK].7 In th

4-36 Creating Cover Pages (CoverPage Editor)You can also click “Company” or “Department” from the “Insert” menu, and 3 position the object in a loc

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-37Inserting a Subject You can insert a “subject” into the editing area.The “subje

4-38 Creating Cover Pages (CoverPage Editor)Position the object in a location of your choice.2 Saving a Cover Page You can save the cover page you

1-20 Screens Used in OfficeBridgeItem DescriptionDate Displays the date and time when the document stored.NoteWhen the documents are displayed in as

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-39Specify the name and location to save the file, and click [Save].2 The cover page

4-40 Creating Cover Pages (CoverPage Editor)Click the tabs and specify each setting.3 The setting items displayed depend on the selected object.Cli

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-41“Colors and Lines” tabSetting DescriptionFill Color Adjusts the fill color of the

4-42 Creating Cover Pages (CoverPage Editor)Editing an ObjectYou can edit objects using the menu commands and tools.Selecting, Moving, and Deleting

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-43Moving an Object to Forward or Back When objects are overlaying each other, you

4-44 Creating Cover Pages (CoverPage Editor)Aligning Objects You can align multiple objects to the left, right, top, or bottom.Click 1 (the “Sele

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-45Printing a Cover PageYou can print a created cover page to check it.You can also

4-46 Creating Cover Pages (CoverPage Editor)Preview screenItem DescriptionPrint The “Print” dialog box is displayed to print the cover page.NoteIf

1234Operating UtilitiesCreating Cover Pages (CoverPage Editor) 4-47Uploading Cover Pages to OfficeBridgeYou can upload created cover pages to OfficeB

4-48 Creating Cover Pages (CoverPage Editor)Click [OK].2 The selected OfficeBridge is set as the location to upload the cover pages, and the “Upload

Chapter 2Operating the Various FunctionsLogging In / Logging Out ...

2-2 Logging In / Logging OutLogging In / Logging OutA Web browser is used to operate OfficeBridge. For details on the supported Web browsers, refer

ii How to Read This ManualHow to Read This ManualOperational and Safety InformationIn this manual, the following symbols are used with the items wh

12Operating the Various FunctionsLogging In / Logging Out 2-3Logging In From the User List Select the user to log in as from the list of users. If

2-4 Logging In / Logging OutLogging In By Entering a User ID If you do not want people to find out the user IDs of other users, set the login scree

12Operating the Various FunctionsLogging In / Logging Out 2-5Performing a Guest User Login You can log in to OfficeBridge without entering a user I

2-6 Logging In / Logging OutPerforming an SSL Login OfficeBridge supports SSL (Secure Socket Layer) security for data communication.SSL communicati

12Operating the Various FunctionsLogging In / Logging Out 2-7 Performing an Administrator Screen LoginIf “Administrator Password” is set in the ma

2-8 Logging In / Logging OutLogging OutPerform the logout procedure when you want to close OfficeBridge or switch users. This is particularly import

12Operating the Various FunctionsTransmitting Documents 2-9Transmitting DocumentsYou can specify destinations and transmit documents scanned on the

2-10 Transmitting Documents5 Specify the destination.For details on specifying the destination, refer to “Specifying Destinations”. (See page 2-16.

12Operating the Various FunctionsTransmitting Documents 2-11Select the cover page to attach from the pull-down menu.4 Enter the “Subject” and “Text

2-12 Transmitting Documents Adding and Deleting DocumentsYou can add or delete documents after selecting documents. Documents created in an applic

1Contents iiiContentsHow to Read This Manual ... iiOperation

12Operating the Various FunctionsTransmitting Documents 2-13 Specifying Advanced Communication SettingsYou can specify a transmission time and add

2-14 Transmitting DocumentsSetting DescriptionFile Format When transmitting via e-mail, select the file format for the attached file.TIFF-S: The simp

12Operating the Various FunctionsTransmitting Documents 2-15Check the specified settings, and click [Send].5 To check the document that will be tran

2-16 Transmitting DocumentsClick [OK].5 The document transmission is canceled. If normal transmission is canceled, “Cancel” is displayed for “Statu

12Operating the Various FunctionsTransmitting Documents 2-17 Using the Address BookYou can use the address book with destinations registered in ad

2-18 Transmitting DocumentsIf you enter a string in the search entry field and click • it, items containing the corresponding string in the addres

12Operating the Various FunctionsTransmitting Documents 2-19Using LDAP ( Lightweight Directory Access Protocol) ServerYou can search for and selec

2-20 Transmitting DocumentsEnter the account and password, and click [Login].6 Searching starts.Select the destinations in the search results, and

12Operating the Various FunctionsForwarding Documents 2-21Forwarding DocumentsYou can forward received documents to other users or user groups.If y

2-22 Forwarding Documents  Setting the Document Name, Category, Comments, and Hold TimeSpecify each setting as necessary.Item DescriptionDocument

iv ContentsChecking / Canceling Print Jobs in Progress ...2-42Checking the Communication Histor

12Operating the Various FunctionsForwarding Documents 2-23Forwarding Documents Created in Application SoftwareYou can import documents created in a

2-24 Forwarding DocumentsSpecify the paper settings.5 Here, “Letter (8.5 × 11in)” is selected for the size, and “Portrait” for the orientation.Set

12Operating the Various FunctionsForwarding Documents 2-25Click [OK].8 Start printing.9 When using Microsoft Office Word 2007, click [OK].The “Docum

2-26 Printing DocumentsPrinting DocumentsYou can print scanned documents and received documents on the machine.Printing Documents in a Document Lis

12Operating the Various FunctionsSearching for Documents 2-27Searching for DocumentsYou can search for documents saved on OfficeBridge. There are tw

2-28 Searching for DocumentsClick [Search].5 The list of search results is displayed.You can perform operations such as transmitting documents from

12Operating the Various FunctionsSearching for Documents 2-29Specify the required settings.5 Documents that include all the specified conditions are

2-30 Checking and Changing Document InformationChecking and Changing Document InformationYou can confirm detailed information about documents in a d

12Operating the Various FunctionsChecking and Changing Document Information 2-31Checking and Changing Document InformationOn the document propertie

2-32 Checking and Changing Document InformationYou can edit the following items in the detailed information for a document.Item Description“Documen

1Contents vAuto Distribution Function ...3-83Setting Auto Distributi

12Operating the Various FunctionsChecking and Changing Document Information 2-33Click [Add] in “Add to the auto distribution settings”.4 The auto d

2-34 Downloading DocumentsDownloading DocumentsYou can download documents from the document list into the desired location on a computer. Since the

12Operating the Various FunctionsDownloading Documents 2-35If something other than “Select when downloading.” is set in the download settings in “C

2-36 Downloading DocumentsClick [Download].6 Click [Save].7 Specify the folder to download to, enter a file name, and click [Save].8 Click [Close] t

12Operating the Various FunctionsDeleting Documents 2-37Deleting DocumentsYou can delete unnecessary documents from a document list screen. Since t

2-38 Deleting DocumentsClick [OK].5 The selected documents are deleted from the document list screen, and moved to the “Deleted Documents Box”.If y

12Operating the Various FunctionsDeleting Documents 2-39 Restoring Documents to their Original BoxYou can restore documents in the Deleted Documen

2-40 Checking the Jobs or HistoryChecking the Jobs or HistoryYou can check a communication or print job in progress, and the fax and e-mail history

12Operating the Various FunctionsChecking the Jobs or History 2-41You can check the following information on the communication job screen.Destinati

2-42 Checking the Jobs or HistoryCanceling Communication Jobs by Destination When multiple destinations are set for a communication job, you can d

vi Contents

12Operating the Various FunctionsChecking the Jobs or History 2-43Click [Machine Information], and then “Print Job”.2 You can check the following i

2-44 Checking the Jobs or HistoryClick [OK].3 The selected jobs are canceled.Checking the Communication HistoryYou can check the history of transmi

12Operating the Various FunctionsChecking the Jobs or History 2-45Displayed Item DescriptionSimple Result Displays either “OK” or “Error” for the c

2-46 Checking the Jobs or HistoryPrinting the Communication History You can print the communication history. You can also filter the various items

12Operating the Various FunctionsChecking the Jobs or History 2-47Checking the Print Job HistoryYou can check the document print job history. Up t

2-48 Forwarding DocumentsForwarding DocumentsWhen you want to check documents when you are away from the office, you can set “forwarding settings” t

12Operating the Various FunctionsForwarding Documents 2-49Click [Save].4 The forwarding setting is saved. You can now select [ON] or [OFF] for the

2-50 Forwarding DocumentsSpecifying From the Address Book Click [Shared] or [Personal] from “Address Book” in “Fax / E-mail Destinations”.1 Click

12Operating the Various FunctionsForwarding Documents 2-51Manually Entering a Fax Destination or E-mail Destination Enter the fax number or e-mail

2-52 Forwarding DocumentsManually Entering a Folder Destination Enter the folder path name of the forwarding destination in the “Folder 1 Destinat

Chapter 1Overview of OfficeBridgeIntroduction to OfficeBridge ...1-2Mana

12Operating the Various FunctionsForwarding Documents 2-53Click [Save].3 The folder path name is entered as the folder destination.Specifying From

2-54 Forwarding DocumentsSetting the Attachment File Format and Forwarding PeriodYou can specify the file format and forwarding period to use when f

12Operating the Various FunctionsForwarding Documents 2-55Item Description SettingsPDF Encryption Setting These items are displayed when “PDF w/ Pa

2-56 Forwarding DocumentsItem Description SettingsPeriod Specify the period for which forwarding is performed.Always Always execute forwarding.Alwa

Chapter 3OfficeBridge Administrator SettingsAdministrator settings list ...

Regarding Settings ...3-82Automatically Distributing Rece

123OfficeBridge Administrator SettingsAdministrator settings list 3-3Administrator settings listOn the Administrator screen, the following settings

3-4 Administrator settings listItems DescriptionDefault authoritypageAdmin User GuestScanTag Settings Register, edit or delete setting to create im

123OfficeBridge Administrator SettingsRegistering Users 3-5Registering UsersTo utilize the functions of OfficeBridge, it is necessary to first registe

3-6 Registering UsersList ItemsItem Description6 Number of users that can be registeredDisplays the number of users that can be registered.7 Num

1-2 Introduction to OfficeBridgeIntroduction to OfficeBridgeOfficeBridge is a management system that enables highly functional document management by

123OfficeBridge Administrator SettingsRegistering Users 3-7Register the user information.4 You can register the following items.Basic SettingsSettin

3-8 Registering UsersSetting Description SettingsLDAP Server Authentication (If required)Account ID Enter the account for logging in to the LDAP s

123OfficeBridge Administrator SettingsRegistering Users 3-9Changing User Information You can change user information that has been registered.On th

3-10 Registering UsersCopying Existing User Information to Register a New UserYou can copy user information that is already registered to register

123OfficeBridge Administrator SettingsRegistering Users 3-11Deleting User InformationYou can delete unnecessary user information from the “User Info

3-12 Registering UsersImporting User Information From an External FileYou can import data from an external file in the vCard format and register it

123OfficeBridge Administrator SettingsRegistering Users 3-13Click [Import].5 A confirmation message is displayed.Click [OK].6 The import process star

3-14 Registering UsersExporting User Information to an External FileYou can export the selected user information to an external file in the vCard fo

123OfficeBridge Administrator SettingsCreating Address Books 3-15Creating Address BooksYou can use OfficeBridge to register frequently used destinati

3-16 Creating Address BooksList ItemsItem Description6 Number of destinations that can be registeredDisplays the number of destinations that can