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4-54 Useful Reception Functions
Useful Reception Functions
Automatically Distributing Received Documents (Auto Distribution)
When a fax is received, it is distributed to a specified destination if its information
matches the conditions registered in advance. Up to 200 distribution settings can be
registered.
Off on Saturday and Sunday
Reception
Office
Home
Distribute from 4:45 pm
on Friday to 7:00 am
on Monday
Note
Faxes cannot be distributed when the reception mode is set to the “Tel Ready” mode. •
Use a reception mode other than the “Tel Ready” mode. For details on checking the
currently set reception mode, refer to “Setting the Fax Reception Mode”. (See page
3-9.)
Since faxes can only be distributed to destinations registered in the address book, •
register the destinations to distribute to in the address book in advance. (See page
7-2.)
Auto distribution can also be registered from OfficeBridge. Refer to Chapter 3, •
“Automatically Distributing Received Documents” in the OfficeBridge Guide. Some
auto distribution settings registered with OfficeBridge cannot be changed from the
control panel.
- Scanner and Fax Guide 1
- Contents 3
- Contents iii 4
- Chapter 7 Device Settings 5
- Contents v 6
- How to Read This Manual 7
- Key Descriptions 8
- Chapter 1 10
- Basic Scanning 11
- Press [Browse] 14
- Scanning to a User 16
- Basic Scan Functions 18
- Scanning to USB Memory 19
- 1-12 Basic Scanning 21
- Scanning to an FTP Server 22
- Press [Host] 23
- Press [Link] 23
- Scanning to a Printer 26
- 1-18 Basic Scanning 27
- Basic Scan Settings 29
- Press [Contrast] 31
- Setting the Scan Format 33
- Chapter 2 34
- Advanced Scan Functions 36
- Advanced Scan Features 37
- Zoom Scanning (Zoom) 39
- Adjusting the Contrast 46
- Adjusting the Sharpness 47
- Press [Sharpness] 48
- Adjusting the Hue 49
- Adjusting the Saturation 50
- Adjusting the Lightness 51
- Press [Lightness] 52
- Adjusting the RGB 53
- Press [RGB] 54
- Press [e-mail Subject] 55
- Press [Template] 55
- Entering a New File Name 58
- Using a Registered File Name 59
- Press [Batch Scan] 60
- Attaching a File (Attachment) 61
- Maximum of 10 files• 62
- Press [FileFormat] 64
- Select the file format 64
- Press [Scan Path] 67
- Press [Category] 68
- Using a Document Category 69
- Adding Comments (Comments) 72
- Using ScanTag 73
- Set ScanTag 74
- <Start> 74
- Press [TWAIN Box] 76
- Press [Yes] or <Start> 77
- Start scanning 83
- Select the TWAIN box 83
- , and press [OK] 83
- Chapter 3 86
- Initial Setup (User Install) 87
- Registering the User Install 88
- Setting the Date & Time 90
- Setting Communication Line 91
- Setting 92
- Daylight Savings Time 92
- Press [Fax Reception Mode] 94
- Setting the 95
- Dial Tone Detection 95
- Press [TTI Enter/Edit] 96
- Press [TTI 1] 96
- To register TTI 97
- Selecting the 98
- Default TTI 98
- Entering 99
- Your Fax Number 99
- Press <Setting> 100
- Press [Management] 100
- Press [User Install] 100
- Press [Time Zone] 100
- Setting Caller ID 102
- Basic Faxing 103
- Manual Transmission 104
- Specify the destination 105
- Redialing 106
- Press [Broadcast] 107
- Press <Start> 108
- Setting the Resolution 109
- Press [Resolution] 110
- Setting the Contrast 111
- Dialing Options 112
- Time Transmission) 113
- Press [Advanced] 114
- Press [Memory Tx] 114
- Press [Close] 114
- Canceling / Checking Faxes 115
- Basic Fax Functions 116
- Press [Yes] 117
- Reports”. (See page 6-11.) 120
- Receiving Faxes 121
- Message 122
- Press <Fax> 123
- Operations During Reception 124
- Storing Received Documents 125
- Effective Recording Area 126
- Making a Phone Call 128
- Receiving a Phone Call 129
- Adjusting the Speaker Volume 129
- Press [Monitor] to hang up 130
- Click the [Fax Settings] tab 133
- Select “Simple Mode” 134
- Click [OK] 134
- Start printing 140
- Click [Send] 144
- Transmitting Internet Faxes 145
- Press [Mail Address] 146
- Receiving Internet Faxes 147
- Chapter 4 148
- Advanced Fax Functions 150
- Scan Related Settings 151
- Press [Scan Size] 152
- Press [Next Doc.] 153
- Various Fax Functions 155
- Creating a New Document 157
- Select [ON] 158
- Press [Format] 158
- Press [Subject] 158
- Using a Template 160
- Press [Delayed Tx] 162
- [Enter] 162
- Press [E Gateway] 163
- Polling Communications 164
- Press [Polling Doc.] 165
- Press [Store] 165
- Press [Print] 167
- Press [List] 167
- Press [Stored Doc. List] 168
- 4-22 Various Fax Functions 169
- F-Code Communications 170
- Press [Register] 171
- Press [F-Code Box] 171
- Press [Add] 171
- Press [Secure Box] 172
- Press [Bulletin Box] 175
- Deleting F-Code Boxes 179
- Printing the F-Code Box List 180
- F-Code Transmission 181
- F-Code Polling 183
- Storing Documents 185
- Printing Stored Documents 187
- Select the file 188
- Deleting Stored Documents 189
- 4-44 F-Code Communications 191
- Security Functions 192
- Press [ID Check] 194
- Security Reception 196
- Press [SecurityRx] 197
- PIN Masking 198
- Dialing in PIN 199
- Mask Mode 2 199
- , and press [Enter] 200
- Useful Reception Functions 201
- Press [AutoDistribute] 203
- Press [Setting] 203
- Press [Name] 204
- Press [Destination] 204
- Press [Conditions] 205
- Dial], and press [Enter] 205
- Press [Priority] 205
- Press [Fax Number] 206
- Press [Matching Method] 206
- Press [Sub-Address] 206
- Press [Start time] 208
- Press [End time] 208
- Press [Enter] 209
- Press [Auto Print] 209
- Setting Auto Distribution 212
- [Paper Settings] 213
- Transmitting a Box Document 216
- Printing a Box Document 217
- Select the paper 218
- Deleting a Box Document 219
- Useful Internet Fax Functions 220
- Offramp Transmission 225
- Click [Save] 228
- Chapter 5 230
- Specifying Destinations 231
- Using the [Index] Function 232
- Selecting From the Group 233
- Press [Group Tx] 234
- Simple Searching 235
- Advanced Searching 236
- Press [Execute] 238
- Regarding Search Results 239
- Entering Destinations 240
- Entering E-mail Addresses 241
- Press [Speed-Dial] 242
- Selecting From the History 244
- Press [Mail History] 245
- Press [Location] 247
- <Start> again 248
- Chapter 6 250
- Press [Tx Report] 251
- Press [Tx Report Setting] 251
- Press [Close] twice 252
- Printing a Journal Report 254
- Types of Journal Reports 254
- Press [Journal List] 255
- Press [Default Settings] 256
- Press [Fax Settings] 257
- Press [Other Settings] 257
- Press [Auto Print Journal] 257
- Reading Journal Reports 260
- Reception Journal• 261
- Example Print 261
- Transmission Journal• 262
- Chapter 7 266
- Registering Destinations 267
- Registering / Editing 268
- Press a new button 269
- Press [Fax No.] 269
- Device Settings 270
- Enter the e-mail address 274
- Useful Registration Method 4 275
- Registering a Search Result 275
- Deleting 276
- Press [Delete] 277
- Registering / Editing Groups 279
- Press [Group Members] 280
- Printing a Group List 281
- Press [Number] or [Alphabet] 282
- Registering / Editing 283
- Press [Shortcut Name] 284
- Press [User Name] 285
- Press [Password] 285
- Registering a Browsed Folder 288
- Press [FTP Shortcut] 290
- Press [UserName] 291
- Specify an FTP Server 294
- Registering a Color Printer 295
- Setting a Folder and Printer 296
- Click [Browse] 297
- Registering Other Settings 299
- Specifying Default Settings 304
- Press [Scanner Settings] 305
- Select the function to set 305
- Press [e-mail Settings] 308
- Select the item to set 309
- Press [Title] 317
- Color Fine Adjustment 324
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